Privacy Policy for Microchip Trade association

There has been a lot of press and online traffic relating to ‘GDPR’ recently, The intention and purpose is a reminder that we must ensure that when we get information about someone that it is kept safely and only retained for as long as its needed. The MTA never sells personal information to anyone, however we still need to comply and we need to tell you how we aim to comply with it.

We have tried to ensure this Privacy Policy isn’t legal jargon.

The MTA is the ‘data controller’ which means that we have responsibility for the personal information that you provide to us. We are registered with the Information Commissioner’s Office. For any queries about this Privacy Policy please contact Sarah Fry at microchiptradeassociation@gmail.com.

What is personal information

It includes things such as your name, address, date of birth, occupation, telephone number and email and we may have these details if you enquired about a microchip training course or had a query relating to microchipping of animals in some way.

Where do we get this personal information from

The primary way will be from what you have told us and given to us. Other sources (which will vary depending on the kind of matter) include:-

• Your employer may have give the MTA this information in regard to you registering on a training course through them
• If you attend a seminar we may have been provided with your personal information by the host.

Why do we collect this personal information

The main reasons include:-

• So we can identify you
• So we can effectively communicate with you
• So we can take payment from you
• To keep financial records of our dealings with you


What happens to this personal information

Your personal information is kept securely at our office and, subject to the provisions below, is never given to anyone without your prior consent.

The occasions on which we would disclose your personal information to a third party include:-

• If we are directed by a Court or if there is some other requirement by law or regulation
• We shall deem that we have your consent if you are attending at a seminar in which case it may be provided to the host
• Our book-keeper and accountants
• The Veterinary Medicines Directorate if there is an issue relating to the implanting of an animal with a microchip.
• If there is an emergency and we believe disclosure is in your interests

We shall use our reasonable endeavours to ensure that no third party uses your personal data that we have provided to them for their own purposes.

How long will we keep your personal information

Your personal information will be stored in paper files and/or on computer. It will be kept as long as necessary and the period will depend on the particular circumstances:-

• For seminars, it will be kept for around a year
• We keep financial ledgers and copy bills indefinitely in case this is ever required for auditing / taxation purposes
• If you are have contacted us in relation to booking a training course but changed your mind we would endeavour to delete your date after three months.
• Information following your attendance on a microchip course could be kept indefinitely along with all course documentation.

Cookies

Our website www.microchiptardeassociation.org may use cookies which may be stored on your computer when you visit our website. Most browsers allow you to refuse to accept cookies and to delete them.

Social media

We may use Facebook and Twitter from time to time. If you chose to follow us then we regard you as having consented to receive information from us via that method.

Marketing

We will only have you on our emailing list as an individual if you have provided consent (and you can withdraw consent at any time). We do occasional mailouts and emails to organisations but these do not contain personal information.

Right to access

If you would like to know what information we hold for you, please email
microchiptradeassociation@gmail.com. Bear in mind that you may not be entitled to actual document(s) that contain the data. If the data is inaccurate please let us know. You have the right to be forgotten in certain circumstances – please contact us.

This Privacy Policy was created in May 2018 and we reserve the right to amend it at any time.